SupportBiz lists seven tips for small businesses to ensure their cyber security.
1. Frame an internet usage policy.
Make sure that you have a suitable internet usage policy in place in your organisation. This policy will decide the way your employees will surf the internet on their office computers.
The policy should clarify the social media and chatting websites one is allowed to access during work time, the websites one can and cannot access, the types of downloads that one is allowed to make, as well as the use of anti-virus software to scan files and approve them, once they are downloaded by an employee.
2. Use suitable filters.
Pornographic websites as well as those with downloadable content are commonly used by cyber criminals to infiltrate computer systems. These are the sites that are used by people will ill intents as well.
Hence, you should block access to such potentially dangerous websites at your workplace. This can be done by setting up appropriate content filters on your office computer systems.
3. Install virus- and malware-protection software.
Install appropriate software on your office computer systems to protect them from harmful malware and virus threats.
There are a variety of such solutions available today, which can intimate you when you are about to open a potentially dangerous website on your system.
4. Lay down an e-mail protection policy.
Put in place an e-mail protection policy for your employees.
Ensure that spam and promotional e-mails go to a separate folder, and not sit in the inboxes of your employees. Also, instruct your employees clearly on which kinds of e-mail attachments should not be opened by them.
5. Insist on separate home and work computers for your employees.
An increasing number of employees today work from home, and are not bound to a particular geographical location. While this is convenient, it also increases the chances of their computer systems being hacked into and important information being stolen.
To avoid this, insist that your employees use separate systems for their personal and official work, even if they are not working from office. Do not hesitate to invest in a separate system for official use by employees; this will significantly bring down the risk of cybercrimes and theft.
6. Keep track of access to sensitive information.
Ensure that only authorised employees have access to sensitive business-related information.
Keep track of this at all times. If any of these employees leaves your organisation, make sure that his/her user accounts are deactivated and that he/she no longer has access to the said data.
7. Insist on usage of strong passwords.
Insist that your employees use strong passwords on their office computer systems, which are significantly difficult for a cyber-criminal to guess or find out.
Ideally, passwords should be more than six characters long, and not consist of commonly used words like the employee’s name or date of birth. Passwords should be a mix of alphabets, special characters and numbers.